Graduate Student Organization Registration: All GSOs must register every year to stay in good standing.
Base Budget Requests: Requests must be completed before the end of September to receive the full base budget for the academic year. A prorated level will be determined if submitted after.
Event Funding Requests
Event Supplemental Funding Requests: Event funding requests must be completed two weeks prior to the proposed event and before the Monthly Funding Committee Meeting held at the end of each month.
In order to receive a base budget for the academic year every GSO must be in good standing with the University and must submit their registration by the end of September to be considered for the full base budget. Any request submitted after the September 30th deadline will receive funding at a prorated level. A GSO may also use this form to request supplementary funding for a event that was not incorporated into the initial base budget for the academic year.
Please use this form to register a Graduate Student Organization (GSO) or to request funding for a Graduate Student Organization event.
Updated special notice regarding temporary guidelines for Graduate Student Organizations as we continue to operate under the pandemic conditions:
Until the campus is fully re-opened, only base budget funding requests are being considered at this time. Once all pandemic restrictions are lifted by the state of Delaware, your GSO may have the opportunity to submit another budget request. Until the pandemic is under control, we must continue to follow these budget and activity restrictions:
- No Travel
- No Food for virtual gatherings
- Limited face to face interactions – New guidelines as of October 21, 2020 for student meetings: University Student Centers is running a four-week pilot program from Oct. 26-Nov. 20 to allow registered student organizations (RSOs) and recognized fraternities and sororities to hold meetings for up to 12 attendees in Student Centers facilities. Only meetings that include members of the student organization will be permitted during this phase. For the complete guidelines and to submit a meeting request, click here. https://sites.udel.edu/usc/phase-1/
Additional information regarding outdoor opportunities for fall 2020 can be found here:
https://sites.udel.edu/studentlife/wellbeing – go to “Community” section under Explore Wellbeing
An example of an allowable activity: A group of fewer than 25 students met to decorate pumpkins in a park. The students had to register to attend, and small, individually wrapped snacks were provided to the attendees. Masks required; hand sanitizer and extra masks were available.
Please use no-cost social media options such as Twitter, Facebook pages, or Instagram to broadcast information about your Graduate Student Organization (GSO). When you submit your form to update your leadership roster, be sure to include a link to your Facebook page or website. Students reviewing the list of GSOs can click on your group’s name and will be directed to your Facebook page, website, or Instagram site. Zoom webinars can be held at no cost to your group for virtual meetings.
If you have specific questions regarding your GSO budget or allowable expenses or activities please reach out to Cindy Rechsteiner (email@example.com), the Business Officer for the Graduate College.
CRITERIA FOR FUNDING
Criteria for Funding
- Graduate Student Organizations may not use any organizational funds for items or events that conflict with policies of the University and/or the Code of Conduct, nor can the Funding Committee provide supplemental funding for such items or events. Items (or events with below items) covered by this policy include, but are not limited to:
- Candles, lighters, or other open flame devices
- Drugs or drug paraphernalia
- Listening devices or any type of “spyware” that would invade the privacy of others
- Tobacco products or devices for smoking tobacco or other herbal products
- Weapons such as rifles, guns, crossbows, swords (even for display purposes), martial arts items that may inflict harm, etc. as well as ammunition for weapons such as bullets, arrows, pellets, etc.
- Prizes, trophies, awards
- GSOs may submit a budget request for funds; however, no funds may be issued to student organizations that conduct any activities prohibited by the Charter of the University of Delaware or the Internal Revenue Code. Delaware Code Title 12, Section 5013 states, “The University shall never be managed or conducted in the interest of any party, sect, or denomination.” In describing the activities of organizations eligible for tax-exempt status, the Internal Revenue Code, Section 501 (c)(3) states “…no substantial part of the activities of which is carrying on propaganda, or otherwise attempting to influence legislation, and which does not attempt to participate or intervene in (including the publishing and distribution of statements) any political campaign.”
- The viewpoint of the GSO will not be considered when making funding decisions, and each organization must make it known that its views and positions are its own and shall not be ascribed to the University.
- Organizations that receive Event Supplemental Funding agree to allow FREE attendance to the supported event by a Funding Committee member and his/her guest. One Funding Committee member may be required to attend any event that the Funding Committee supports. This is to ensure that the event takes place, and that requested expenses are indeed incurred.
- The Funding Committee reserves the right to amend these policies with the approval of the Graduate College at any time.
- Graduate Student Organizations may not use organizational funds without collecting names of attendees through a sign-in sheet or some other mechanism.
Following an event that utilized supplemental funding, an event summary must be completed using the form above. Information regarding the counts and names of all attendees, a brief synopsis of the event, as well as pictures and a record of any additional funds raised will be needed to complete the summary.
What makes a group eligible for funding?
How much funding is available?
How much Should we apply for a base budget or supplemental funding?
What is the budget for supplemental funding?
Can I apply for funding late?
What happens when I submit a form?
When will I learn about my funding status?
How will I receive the funding?
What is a declining balance credit card and how can I apply for one?