Graduate College Travel Award Application Form
This award program provides financial support graduate students to travel for academic activities, including research, presentations, exhibitions or performance and professional development related to their program of study. Travel is an essential experience that enhances the academic and professional development of graduate students through networking and exposure to scholarly activities underway in their field by other institutions, and provides opportunities to share in-progress research and scholarship with regional, national and global communities.
Equal (1-for-1) cost-sharing from another source, such as College/Departmental/Program or external funding, is required for travel approved after January 1, 2020, unless already approved. Examples of travel eligible for support include:
- Travel for presenting one’s academic work or for professional development
- Travel for research, scholarship, artistic exhibitions or performance
- Travel for archival, collections-based, field or clinical research data acquisition
The deadline for application for a travel award is one month prior to the beginning of travel. Students may apply for more than one award, but the total award permitted during the course of a student’s graduate study at UD is $1,500. The student must conform to University Travel Policy on allowable travel reimbursements.
Although travel to conferences continues to be suspended, with the student’s departments agreement to fund half of the registration fee for a virtual conference, the Graduate College will consider funding the remaining half of the registration fee. Professional Development and building a professional network is an important component of our students’ education. Please input “VIRTUAL CONFERENCE” as the city location when applying for award to easily designate the conference format.
Policies and Procedures
- Students should document any paper, poster, presentation, exhibit, performance, research, or professional development planned. This documentation may be an acceptance letter or other confirmation for the destination; an invitation from a laboratory, archive or collection, field or clinical site to allow the student to do research at their location; confirmation of a performance or exhibit; or an email from a faculty advisor supporting participation an event for professional development.
- The amount of support will be based on the quality of the application up to a maximum of $1,500 total during a student’s graduate study. These grants are competitive and full funding is not guaranteed. The applicant’s program, department, college or grant source must provide at least equal, 1-for-1 matching of the award offered by the Graduate College for travel approved after January 1, 2020, unless already approved. Matching may come from internal university sources or external grant funding.
- The student must submit a detailed budget for the proposed travel using the Estimated Expenses section of the application form below. Applicants should budget for the least costly mode of travel and lodging. Students are encouraged to pool resources whenever possible; for example, if a number of students within a department/program are attending the same conference. Travel expenses may include items such as: parking, airfare or train ticket, roundtrip mileage at current IRS rate, poster printing fee, registration fee, food, lodging, and taxi/bus/shuttle fares. Alcoholic beverages are NOT an allowable expense.
- Within two weeks of the completion of the conference or approved travel, an uploaded report of actual expenses using the Graduate Student Travel Award summary form must be submitted. Original receipts are to be submitted to your department.
- Students must submit an engaging 300 word summary statement/testimonial that will be showcased on the Graduate College Travel Award web page. This should be written for a public audience, and should highlight the benefits of professional development in regard to the student’s experience at the University of Delaware.
- Up to five high resolution images illustrating the trip must accompany the summary and will become the property of the University of Delaware. One of these images must show the student at the destination/travel site (e.g., a selfie). These images may be used in other media: credit will be given to the author if used. The University of Delaware Graduate College reserves the right to edit any summary statement/entry and usage of submission is not guaranteed.
- Upon submission of the travel summary documents, the student’s academic department will be notified of the funding source (account) and the amount of financial support from the Graduate College. Reconciliation of charges in Concur should be completed within three weeks of return from travel.
Have you obtained prior routing information and departmental support?