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Graduation: Step-by-Step Guide

Doctoral Hooding

 

 

Step 1

Start Preparing

*NOTE: Use the following on the first page where the chair of the department and the Dean of the college are listed:
Louis F. Rossi, Ph.D.
Vice Provost for Graduate & Professional Education and Dean of the Graduate College

 

Step 2

The Application

  • Graduate degrees are awarded at the end of Fall, Winter, Spring and Summer sessions. You must file your Application for Advanced Degree to start the process.

 

Step 3

Deadlines

  • There are deadlines that apply to Doctoral Candidacy admission, Dissertation and Thesis submission and advanced Degree Application submission. Check the submission deadlines section below.

 

Step 4

Defend

 

Step 5

The Signatures

  • Acquire the signatures on the first approval page except for the Vice Provost for Graduate and Professional Education and Dean of the Graduate College.

     

    NOTE: Students in all colleges will be sent specific directions on how to acquire the signature of the College Dean remotely.

  • NOTE: Due to Covid-19, signatures of the Committee may be electronic if needed.
  • NOTE: The Graduate College will arrange for Louis Rossi’s signature and student’s should not request his signature directly to him.

Temporary Measures due to COVID-19

Due to the current situation, electronic signatures will be accepted on the signature pages and defense form. Signature pages that are complete with the exception of the Interim Vice Provost for Graduate and Professional Education and Dean of the Graduate College’s signature will be accepted as email attachments and the Graduate College will print to bond paper. Please contact Mary Martin for additional details about this process.

Step 6

Thesis / Dissertation / Education Leadership Portfolio

  • Prepare a PDF version of your paper. Inquire in your program whether or not a bound copy is required to be submitted to the program.

     

    TO CONVERT TO PDF:

  • If written in Microsoft Word, click here
  • If written in Tex or LaTex or on a Macintosh, assistance is available at the IT Help Center in Smith Hall or by calling 302-831-6000 (x6000).
  • Click here > for help with embedding fonts in a Microsoft Word PDF.

 

Step 7

Finishing Up

Due to Covid-19, the dissertation, theisis, portfolio or project will be submitted remotely per the directions sent specifically to each student in October. The steps below in “What to Bring,” “Graduate College Responsibilities,” and “Student Responsibilities” will not be followed for papers submitted for the Fall 2020 or Winter 2021 Degrees. Please direct questions about the process directly to Dr. Mary Martin by email.

  • Arrange an appointment with the Graduate College to submit the required documents. Refer to the “Submission Process” below for details on setting up the appointment and what to bring.

SUBMISSION PROCESS

What to Bring

Contact the Graduate College on or before the published submission deadline to set an appointment to submit the required documents for your master’s thesis, dissertation or education leadership portfolio. Send email to Mary Martin to request an appointment for doctoral papers and to Eileen Burget for master’s papers.

At the appointment, bring three originals of the following documents printed on 25% cotton bond paper:

1) Title page (3 originals);

2) For Doctoral students, first approval page with original signatures of the Chair and Dean of the College (you do not need to obtain the signature of the Interim Vice Provost who will sign the document at the request of the Graduate College upon the final approval of the document; (3 originals)

3) For Doctoral students, second approval page with original signatures of the Professor(s) in charge of the dissertation and the other members of the Committee (3 originals);

4) For Master’s students, approval page with original signatures of the Professor(s) in charge of the thesis, Chair of the department/program, Dean of the College (you do not need to obtain the signature of the Interim Vice Provost who will sign the document at the request of the Graduate College upon the final approval of the document (3 originals);

5) For Doctoral and Master’s Students Abstract (3 originals) This abstract (3 originals on bond paper) is not limited in length and should correspond to the abstract included in your PDF document. However, at the UMI web site (see step No. 1 under “What will the student do?” below) an abstract is limited to 350 words;

6) Forms needed (only one original needed):

  • Certification of Doctoral Dissertation Defense (Ph.D. students only);
  • Reprint Permission Letters (if applicable);
    Note: Reprint Permission Letters should be included as part of appendix and submitted as part of the PDF file.
  • Third party software licenses (if applicable).

REQUIRED:
7) Complete the Survey of Earned Doctorates (Ph.D. students only) on-line at https://sed-ncses.org
(Complete “I need to register.” Once completed, an email will be sent to you with a PIN and Password to access the survey.)

Graduate College Responsibilities
Upon acceptance/approval of the required documents, the Graduate College will:
1) Provide the student with the link to the UMI login page for submitting the dissertation/thesis/education leadership portfolio;

2) Determine the deadline for the student to submit the final document in a PDF format to the UMI link.

Student Responsibilities
1) After logging on to the UMI site, the student enters biographic and bibliographic data (including an Abstract limited to 350 words) and completes an on-line agreement for publication of the document.

2) The degree candidate will upload the document as an Adobe PDF file.

3) The Graduate College reviews the document for compliance with graduate school policy and format and will either accept the document as complete or request revisions. If revisions are needed, they will be requested by e-mail and the degree candidate will be able to resubmit the revised document electronically.

4) The degree candidate will receive an e-mail notification when the Graduate College has released the document (expected release not to occur until official degree is conferred) and all relevant data to UMI and to the UD Library*.

* The Library catalogs dissertation/ thesis / education leadership portfolio in UDSpace provides electronic access through UMI to all University of Delaware dissertations from 1997 to the present. The electronic access is full text (every word and chart) and is available at no charge to any member of the University Community.

 

Important Graduation Submission Deadline Dates

PhD/EdD Dissertation & Education Leadership Portfolio Submission Deadlines

TERMDATEDAY
Fall 2020November 16, 2020Monday
Winter 2021January 18, 2021Monday
Spring 2021April 12, 2021Monday
Summer 2021July 19, 2021Monday
*NOTE: Arrange on or before the deadline date above to be eligible to submit the required documents for your dissertation/education leadership portfolio. Please email marym@udel.edu to request an appointment date.

Master's Thesis
Submission Deadlines

TERMDATEDAY
Fall 2020November 16, 2020Monday
Winter 2021January 18, 2021Monday
Spring 2021April 19, 2021Monday
Summer 2021July 19, 2021Monday
*NOTE: Arrange on or before the deadline date above to submit the required documents for the master's thesis. Please email eburget@udel.edu to request an appointment.

Admission to Doctoral Candidacy Submission Deadlines

TERMDATEDAY
Fall 2020September 30, 2020Wednesday
Winter 2021September 20,2020Wednesday
Spring 2021February 22, 2021Monday
Summer 2021May 10, 2021Wednesday

Application for Advanced Degrees Submission Deadlines

TERMDATEDAY
Fall 2020September 30, 2020Wednesday
Winter 2021November 16, 2020Monday
Spring 2021February 12, 2021Friday
Summer 2021May 10, 2021Monday

Important COVID-19 Updates: Updated guidance for graduate students and postdocs | More Information

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