Graduation: Step-by-Step Guide

Doctoral Hooding

 

 

Step 1

Start Preparing

*NOTE: Use the following on the first page where the chair of the department and the Dean of the college are listed:

Ann L. Ardis, Ph.D.
Senior Vice Provost for Graduate & Professional Education

 

Step 2

The Application

  • Graduate degrees are awarded at the end of Fall, Winter, Spring and Summer sessions. You must file your Application for Advanced Degree to start the process.

 

Step 3

Deadlines

  • There are deadlines that apply to Doctoral Candidacy admission, Dissertation and Thesis submission and advanced Degree Application submission. Check the submission deadlines section below.

 

Step 4

Defend

 

Step 5

The Signatures

  • Acquire the signatures on the first approval page except the Senior Vice Provost for Graduate and Professional Education (3 originals required on 25% cotton bond paper). When submitting the first approval page to the Dean’s office for signature, also submit a printed version of the thesis / dissertation / education leadership portfolio for the Dean’s review.

     

    NOTE: Students in Arts and Sciences are to send the dissertation or thesis as a pdf to grad-docs@art-sci.udel.edu and then take all signature pages to the Dean’s office located at 4 Kent Way.

  • The Office of Graduate and Professional Education arranges for the Senior Vice Provost for Graduate and Professional Education to sign the approval page.

 

Step 6

Thesis / Dissertation / Education Leadership Portfolio

  • Prepare a PDF version of your thesis/dissertation/education leadership portfolio. Inquire in your program whether or not a bound paper copy is required to be submitted to the department.

     

    TO CONVERT TO PDF:

  • If written in Microsoft Word, click here
  • If written in Tex or LaTex or on a Macintosh, assistance is available at the IT Help Center in Smith Hall or by calling 302-831-6000 (x6000).
  • Click here > for help with embedding fonts in a Microsoft Word PDF.

 

Step 7

Finishing Up

  • Arrange an appointment with the Office of Graduate and Professional Education to submit the required documents. Refer to the “Submission Process” below for details on setting up the appointment and what to bring.

SUBMISSION PROCESS

What to Bring

Contact the Office of Graduate and Professional Education on or before the published submission deadline to set an appointment to submit the required documents for your master’s thesis, dissertation or education leadership portfolio. Send email to Mary Martin to request an appointment for doctoral papers and to Eileen Burget for master’s papers.

At the appointment, bring three originals of the following documents printed on 25% cotton bond paper:

1) Title page (3 originals);

2) For Doctoral students, first approval page with original signatures of the Chair and Dean of the College (you do not need to obtain the signature of the Senior Vice Provost who will sign the document at the request of the Office of Graduate and Professional Education upon the final approval of the document; (3 originals)

3) For Doctoral students, second approval page with original signatures of the Professor(s) in charge of the dissertation and the other members of the Committee (3 originals);

4) For Master’s students, approval page with original signatures of the Professor(s) in charge of the thesis, Chair of the department/program, Dean of the College (you do not need to obtain the signature of the Vice Provost who will sign the document at the request of the Office of Graduate and Professional Education upon the final approval of the document (3 originals);

5) For Doctoral and Master’s Students Abstract (3 originals) This abstract (3 originals on bond paper) is not limited in length and should correspond to the abstract included in your PDF document. However, at the UMI web site (see step No. 1 under “What will the student do?” below) an abstract is limited to 350 words;

6) Forms needed (only one original needed):

  • Certification of Doctoral Dissertation Defense (Ph.D. students only);
  • Survey of Earned Doctorates print and complete before coming to the Office of Graduate and Professional Education;
  • Reprint Permission Letters (if applicable);
    Note: Reprint Permission Letters should be included as part of Appendix and submitted as part of the PDF file.
  • Third party software licenses (if applicable).
Graduate & Professional Education Responsibilities
Upon acceptance/approval of the required documents, the Office of Graduate and Professional Education will:
1) Provide the student with the link to the UMI login page for submitting the dissertation/thesis/education leadership portfolio;

2) Determine the deadline for the student to submit the final document in a PDF format to the UMI link.

Student Responsibilities
1) After logging on to the UMI site, the student enters biographic and bibliographic data (including an Abstract limited to 350 words) and completes an on-line agreement for publication of the document.

2) The degree candidate will upload the document as an Adobe PDF file.

3) The Office of Graduate and Professional Education reviews the document for compliance with graduate school policy and format and will either accept the document as complete or request revisions. If revisions are needed, they will be requested by e-mail and the degree candidate will be able to resubmit the revised document electronically.

4) The degree candidate will receive an e-mail notification when the Office of Graduate and Professional Education has released the document (expected release not to occur until official degree is conferred) and all relevant data to UMI and to the UD Library*.

* The Library catalogs dissertation/ thesis / education leadership portfolio in UDSpace provides electronic access through UMI to all University of Delaware dissertations from 1997 to the present. The electronic access is full text (every word and chart) and is available at no charge to any member of the University Community.

 

Important Graduation Submission Deadline Dates

PhD/EdD Dissertation and Education Leadership Portfolio Submission Deadlines

TERMDATEDAY
Fall 2015November 16, 2015Monday
Winter 2016 January 15, 2016Friday
Spring 2016April 15, 2016Friday
Summer 2016July 14, 2016Thursday
Fall 2016November 14, 2016Monday
Winter 2017January 17, 2017Tuesday
Spring 2017April 14, 2017Friday
Summer 2017July 17, 2017Monday
*NOTE: Arrange on or before the deadline date above to be eligible to submit the required documents for your dissertation/education leadership portfolio. Please email marym@udel.edu to request an appointment date.

Master's Thesis Submission Deadlines

TERMDATEDAY
Fall 2015November 20, 2015Friday
Winter 2016January 15, 2016Friday
Spring 2016April 22, 2016Friday
Summer 2016July 14, 2016Thursday
Fall 2016November 18, 2016Friday
Winter 2017January 17, 2017Tuesday
Spring 2017April 21, 2017Friday
Summer 2017July 17, 2017Monday
*NOTE: Arrange on or before the deadline date above to submit the required documents for the master's thesis. Please email eburget@udel.edu to request an appointment.

Admission to Doctoral Candidacy Submission Deadlines

TERMDATEDAY
Fall 2015August 31, 2015Monday
Winter 2016August 31, 2015Monday
Spring 2016February 29, 2016Monday
Summer 2016May 2, 2016Monday
Fall 2016August 31, 2016Tuesday
Winter 2017August 31, 2016Tuesday
Spring 2017February 17, 2017Friday
Summer 2017May 5, 2017Friday

Application for Advanced Degrees Submission Deadlines

TERMDATEDAY
Fall 2015September 15, 2015Tuesday
Winter 2016December 2, 2015Wednesday
Spring 2016February 15, 2016Monday
Summer 2016May 16, 2016Monday
Fall 2016September 15, 2016Thursday
Winter 2017December 1, 2016Thursday
Spring 2017February 17, 2017Friday
Summer 2017May 8, 2017Friday
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