Step 1

Start Preparing

*NOTE: Use the following on your approval page:

Ann L. Ardis, Ph.D.
Interim Vice Provost for Graduate & Professional Education

 

Step 2

The Application

  • Graduate degrees are awarded at the end of Fall, Winter, Spring and Summer sessions. You must file your Application for Advanced Degree to start the process.

 

Step 3

Deadlines

  • We have deadlines that apply to Doctoral Candidacy Admissions, Dissertation and Thesis submission and Advance Degree Application Submission. We encourage you to become familiar with these deadlines so you won’t miss your deadline. Check the submission deadlines section below.

 

Step 4

Defend

  • Defend dissertation / executive position paper (thesis if appropriate). Doctoral Students: acquire signatures of the committee members on the Certification of Defense form.

 

Step 5

The Signatures

  • Acquire the signatures on the first approval page (3 originals required on 25% cotton bond paper). When you submit your first approval page to the Dean’s office for signature, also submit a printed version of your thesis / dissertation / executive paper for the Dean’s review. Students in Arts and Sciences are to send their dissertation as a pdf to grad-docs@art-sci.udel.edu and then take all signature pages to the Dean’s office located at 4 Kent Way.
  • The Office of Graduate and Professional Education takes your paper to the Vice Provost for his signature. Do not contact the Vice Provost directly for his signature. Doctoral Students: Acquire the signatures of committee members on the second approval page (3 originals required on 25% cotton bond paper).

 

Step 6

Thesis / Dissertation

  • Prepare a PDF version of your thesis/dissertation. You should inquire in your program whether or not a bound paper copy is required to be submitted to your adviser or department.
  • If you have written your document in Microsoft Word, click here
  • For instruction on how to convert it into PDF (Adobe Acrobat needed for this conversion is available in the Computing lab of the UD Library and Smith Hall). Click here for help with embedding Word fonts in PDF.
  • If you have created your document using Word Perfect, Tex or LaTex or on a Macintosh, please contact IT help center by calling 302-831-6000 (mention thesis/dissertation conversion to PDF).
  • Once you have created your PDF document double check to see if you have created it correctly (all fonts must be embedded in the PDF document) by following this link.

 

Step 7

Finishing Up

  • Set up an appointment with the Office of Graduate and Professional Education to submit the required documents. Refer to the “Submission Process” below for details on setting up the appointment and what you should bring.

SUBMISSION PROCESS

What to Bring

You must arrange to come to the Office of Graduate and Professional Education on or before the submission deadline to submit the required documents for your master’s thesis, dissertation or executive position paper. Please send email to marym@udel.edu to request an appointment.

When you come to your appointment bring along with you three originals of the following documents printed on 25% cotton bond paper:

1) Title page (3 originals);

2) For Doctoral students, first approval page with original signatures of the Chair and Dean of the College (you do not need to obtain the signature of the Vice Provost who will sign the document at the request of the Office of Graduate and Professional Education upon the final approval of the document and release to UMI) (3 originals);

3) For Doctoral students, second approval page with original signatures of the Professor(s) in charge of the dissertation and the other members of the Committee (3 originals);

4) For Master’s students, approval page with original signatures of the Professor(s) in charge of the thesis, Chair of the department/program, Dean of the College (you do not need to obtain the signature of the Vice Provost who will sign the document at the request of the Office of Graduate and Professional Education upon the final approval of the document and release to University of Delaware Institutional Repository-D-Space.) (3 originals);

5) Abstract (3 originals) This abstract (3 originals on bond paper) is not limited in length and should correspond to the abstract included in your PDF document. However, when you register at the UMI web site (see step No. 1 under “What will the student do?” below) you will need to type in/paste an abstract that is limited to 350 words;

6) Forms needed (only one original needed):

  • Certification of Doctoral Dissertation Defense (Ph.D. students only);
  • Survey of Earned Doctorates please print and fill out before coming to the Office of Graduate and Professional Education;
  • Reprint Permission Letters (if applicable);
    Note: Reprint Permission Letters should be included as part of Appendix and submitted as part of the PDF file.
  • Third party software licenses (if applicable).
Graduate & Professional Education Responsibilities
Upon acceptance/approval of the documents listed above, the Office of Graduate and Professional Education will:
1) Provide the student with the link to the UMI login page for dissertations and the UDel Institutional Repository for thesis;

2) Determine the deadline for the student to submit the document in a PDF format.

Student Responsibilities
1) After logging on to the UMI site, the student enters biographic and bibliographic data (including an Abstract limited to 350 words) and completes an on-line agreement for publication of the document.

2) The degree candidate will upload the document as an Adobe PDF file.

3) The Office of Graduate and Professional Education reviews the document for compliance with graduate school policy and format and will either accept the document as complete or request revisions. If revisions are needed, they will be requested by e-mail and the degree candidate will be able to resubmit the revised document electronically.

4) The degree candidate will receive an e-mail notification when the Office of Graduate and Professional Education has released the document (expected release not to occur until official degree is conferred) and all relevant data to UMI and to the UD Library*.

*The UD Library provides electronic access through UMI to all University of Delaware dissertations from 1997 to the present. The electronic access is full text (every word and chart) and is available at no charge to any member of the University Community. The Library catalogs dissertations and theses in DELCAT and will continue that practice for dissertations and theses submitted electronically.

 

Important Graduation Submission Deadline Dates

PhD/EdD Dissertation and Executive Position Paper Submission Deadlines

TERMDATEDAY
Spring 2015 April 15, 2015Wednesday
Summer 2015 July 15, 2015Wednesday
Fall 2015November 16, 2015Monday
Winter 2016 January 15, 2016Friday
Spring 2016April 15, 2016Friday
Summer 2016July 14, 2016Thursday
Fall 2016November 14, 2016Monday
Winter 2017January 17, 2017Tuesday
Spring 2017April 14, 2017Friday
Summer 2017July 17, 2017Monday
*NOTE: You must arrange to come to the Office of Graduate and Professional Education on or before the deadline to submit the required documents for your dissertation/executive position paper. Please email marym@udel.edu to request an appointment.

Master's Thesis Submission Deadlines

TERMDATEDAY
Spring 2015April 22, 2015Wednesday
Summer 2015July 22, 2015Wednesday
Fall 2015November 20, 2015Friday
Winter 2016January 15, 2016Friday
Spring 2016April 22, 2016Friday
Summer 2016July 14, 2016Thursday
Fall 2016November 18, 2016Friday
Winter 2017January 17, 2017Tuesday
Spring 2017April 21, 2017Friday
Summer 2017July 17, 2017Monday
*NOTE: You must arrange to come to the Office of Graduate and Professional Education on or before the deadline to submit the required documents for your master's thesis. Please email marym@udel.edu to request an appointment.

Admission to Doctoral Candidacy Submission Deadlines

TERMDATEDAY
Spring 2015February 9, 2015Monday
Summer 2015May 1, 2015Friday
Fall 2015August 31, 2015Monday
Winter 2016August 31, 2015Monday
Spring 2016February 29, 2016Monday
Summer 2016May 2, 2016Monday
Fall 2016August 31, 2016Tuesday
Winter 2017August 31, 2016Tuesday
Spring 2017February 17, 2017Friday
Summer 2017May 5, 2017Friday

Application for Advanced Degrees Submission Deadlines

TERMDATEDAY
Spring 2015February 13, 2015Friday
Summer 2015May 8, 2015Friday
Fall 2015September 15, 2015Tuesday
Winter 2016December 2, 2015Wednesday
Spring 2016February 15, 2016Monday
Summer 2016May 16, 2016Monday
Fall 2016September 15, 2016Thursday
Winter 2017December 1, 2016Thursday
Spring 2017February 17, 2017Friday
Summer 2017May 8, 2017Friday